Who is responsible
Silat Cimande Asli Tarikolot handles personal information submitted through this website. The contact point for privacy questions, information-rights requests, or complaints is enquiries@silatcimandeasli.com.
Information we collect
The enquiry form may collect your name, email address, optional telephone number, enquiry category, location, organisation or group, preferred dates, expected participant numbers, your message, and confirmation that the organisation may reply.
If you create or use a portal account, we may also process your name, email address, account role, account status, email-verification status, and security information needed to authenticate the account. Passwords are not stored in readable form; the portal stores a salted password hash. Email-verification links use random security tokens and the server stores only a cryptographic hash of the verification token together with its expiry time.
Limited technical information, such as a network address and request headers, may be processed temporarily to protect forms and account services, prevent abuse, diagnose faults, and operate security controls. The website does not send enquiry or portal-account content to an external artificial-intelligence service.
Why we use it
- To respond to the question or request you have made.
- To assess training, seminar, study-group, media, or collaboration enquiries.
- To create, verify, authenticate, secure, and administer portal accounts.
- To provide authorised students and staff with the portal services assigned to their role.
- To route safeguarding or welfare concerns to the appropriate restricted mailbox.
- To organise agreed activities and maintain necessary correspondence.
- To protect the website, prevent misuse, and meet legal or safeguarding responsibilities.
The lawful basis depends on the context. It may include taking steps at your request before arranging a service, the organisation's legitimate interests in responding, administering accounts and operating safely, compliance with a legal obligation, or protection of someone's vital interests in an emergency.
Email verification
Public student registration requires control of the supplied email address to be confirmed before the account can be used. Verification links expire, and requesting a new verification email replaces the previous pending link. Staff and administrator roles cannot be obtained through public self-registration.
Who may receive it
Information is limited to the people who need it to handle the enquiry or administer the portal, the website and email providers needed to operate those services, and professional advisers or public authorities where disclosure is necessary and lawful. Personal information is not sold, rented, or used for unrelated marketing.
How long we keep it
Records are kept only for as long as they remain necessary for the enquiry, an agreed activity, operation of an active account, safeguarding, dispute resolution, legal obligations, or the establishment, exercise, or defence of legal claims. Routine records are reviewed periodically and deleted when there is no continuing operational or legal reason to retain them. Pending or unused accounts may also be removed when they are no longer required. Safeguarding, contractual, or dispute records may need to be kept for longer.
Your rights
Depending on the circumstances, you may ask for access to your personal information, correction of inaccurate information, deletion, restriction, or object to its use. You may also make a data-protection complaint. Contact the organisation first so the matter can be investigated.
If you remain dissatisfied, you may complain to the Information Commissioner's Office. The ICO recommends giving the organisation an opportunity to resolve the matter first.
Changes to this notice
This notice will be reviewed as the organisation's training, event, portal, and safeguarding processes develop. A material new use of personal information will be explained before it begins.